Follow-ups

For clients with devices connected to Gustav, vital signs and blood glucose data will automatically be recorded in the user's follow-up record. This information can also be entered manually if needed.

The follow-up allows data entry according to a time interval. Observation items are displayed in the header, and the initials of users who contributed to the data entry are shown in the "Initials" column.

When viewing in the chronological view, the display can be enlarged or reduced.

From the following icon, it is possible to display the follow-up data in a graph (depending on the configuration).

Create a follow-up

From the Documentation tab:
1.    Select the Follow-up icon
2.    Search for and select the desired follow-up

1.    Select the “+” icon located on the right side of the screen
2.    Enter the information (the "Entered" field is mandatory) and Click “Confirm”
3.    Click “Finalize”
 

Multiple instances of a follow-up

Depending on its configuration, a follow-up may allow multiple instances — for example, to create several wound follow-ups. When creating a new instance, entering a subtitle is mandatory to help distinguish it during record consultation and in the library.

Steps: Enter the subtitle and confirm
 

If more than one follow-up is in progress. Select the form in progress or new form.

Continue a follow-up

A visual indicator in the library shows that a follow-up has been started. Select the “Continue” button available when opening the document.

Add an observation

Depending on the configuration you can add an observation to allow the entry of new text data. The observation will appear in both the header and the data entry window.
1.    From the three dots on the grid, click the “Add Observation” button
2.    Click the “New Observation” header
3.    Enter a name and click OK
 

Add a comment 

A comment will be displayed below the follow-up grid.
To add, edit, or remove a comment from a follow-up column

1.    From the three dots, select “Comments”
2.    Enter the comment and Click “Confirm”

Duplicate a column

From the three dots, it is possible to duplicate a column to reuse the entered data.

Correct a data entry

From the three dots, it is possible to correct and entry. The correction history is available by selecting “Show History” from the three-dot menu.

To correct data entered in a follow-up:
1.    From the three dots, click “Correct”
2.    Enter a justification and confirm
3.    Make the correction and confirm

Cancel a column

To cancel a follow-up column:
1.    From the three dots, click “Cancel”
2.    Enter a justification
3.    Click “Confirm”

The cancellation history is available by selecting “View History” from the three-dot menu.

Edit a header title

Depending on the configuration, it is possible to edit a header title:

1.    Click on the header name
2.    Enter the modifications and click Ok

Complete a follow-up

This feature is available based on the user's assigned permissions.
A new version of the follow-up can be started once the current one has been finalized.

From the three dots on the finalized follow-up, select “Complete”.

Duplicate 

Duplication allows you to create a new version of the document by copying its original version.
From the three dots, click “Duplicate”.

Add a subtitle 

Adding a subtitle provides additional context to the document title and will appear in italics when viewed in the chronological view.
1.    From the three dots, select “Subtitle”
2.    Enter the subtitle and Confirm
 

Add an attachment

You can attach one or more files (JPEG, PDF, or PNG format) to documents, with a maximum file size of 45 MB. The attachment can be removed by selecting the (x) icon.

1. Click the “Add” button
2. Select the attachment
3. Click “Open”

Add a signatory 

It is possible to add a contributor’s signature to the document.

1. From the three dots, select “Signature Management”
2. Click “Add a Signature”
3. Enter the user name, password. Facility and confirm

Correct a finalized document

From the three dots, it is possible to correct a finalized document. A justification will be required before making any changes. The correction details are available from the History tab.

Cancel

Cancelling a request, a non-pharmacological order, a PTI, or a care plan requires special permission.
A user can cancel a document that they have saved as a draft or finalized. The document will no longer appear in the chronological view, but it can still be accessed by selecting “Show Cancelled”.
1.    From the three dots, select “Cancel”
2.    Enter a justification and “Confirm”

Print

From the three dots, it is possible to print a document in PDF format.

User digital signature 

This feature is available depending on the configuration of the facilities.
Using a finger, mouse, or stylus, it is possible to have a user sign a document if needed.